Allocation of places

Legal basis for action:

Law of July 20, 2018. Law on Higher Education and Science (Journal of Laws of 2018, item 1668, as amended);
Regulations on benefits for students and doctoral students of the Warsaw University of Life Sciences – Annex to the Rector’s Order.

In accordance with Art. 11. para. 5 of the Act of July 20, 2018. Law on Higher Education and Science, “The University may operate student dormitories and student canteens.” and Article 104. “A student may apply for:

1) accommodation in the university’s student house or board in the university’s student canteen;
2) accommodation for a spouse or child in the university’s student house.”

current students

university candidates

EXCHANGE STUDENTS (ERASMUS)

Information for disabled people

Please read the attached information carefully and in detail

» IMPORTANT! INFORMATION ON ACCOMMODATION FOR 2026–2027 «

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» Accomodation Calendar 2026 «

» General information on the allocation of places for the new academic year 2026/27 «

Allocation of places for current students

The lists of students who have been allocated places in halls of residence for the 2026/2027 academic year are now available

» List of students who have been allocated a place in student accommodation for the 2026/2027 academic year (those eligible and REQUIRED to make a booking)

Students on this list are required to book their accommodation and the dates of their stay online via the Virtual Dean’s Office (eHMS) in September.

IMPORTANT – MANDATORY ROOM RESERVATIONS FOR STUDENTS!!!

Students included on the list of those awarded a place in a dormitory for the 2026/2027 academic year are required to make an electronic room reservation within the following timeframe:

from 09 September 2026 (from 6:00 AM) to 11 September 2026 (until 10:00 AM)

For the 2026/2027 academic year, applicants and current students in four-story dormitories and “Oaza” will be accommodated under a reduced-density system: Double rooms: 1 person, Triple rooms: 2 people

» BOOKING INSTRUCTIONS: 2026 ELECTRONIC BOOKING for students

» ALLOCATION OF PLACES AT THE SGGW DORMITORY: Allocation of places for 2026–27

Starting 11.09.2026, reservation requests will be verified by ADiSS staff. Following verification, adjustments will be made, and requests will be converted into fully confirmed reservations.

NOTE: Students with a history of disciplinary issues or late fee payments during previous accommodation periods (especially those selecting the “Limba” dormitory or higher-priced rooms) are at high risk of having their reservation altered.

NOTE 2: Failure to make a reservation will result in the loss of your assigned place!!

*Main Check-in: 28–30 September 2026, strictly between 8:00 AM and 4:00 PM. This does not apply to residents currently accommodated!
Current Residents: Individuals currently living in the dormitories must move to their designated rooms, as selected during the reservation process between 16 September and 24 September 2026, in accordance with individual arrangements with Dormitory Managers. Failure to comply results in the loss of your assigned place for the new academic year!

» List of students who were not allocated a place in student accommodation for the 2026/2027 academic year – rejected on formal grounds

Students and applicants who did not submit their applications by the deadlines set out in the regulations – for whatever reason – are invited to apply for additional accommodation from 1 October 2026.

» Application form: Application for a place in the SGGW hall of residence

ADDITIONAL INFORMATION

Accommodation in SGGW student dormitories

SGGW students can apply for accommodation in unused places every working day between 9 am and 3 pm.
Once you have been approved for accommodation, go immediately to the administration of the chosen dormitory to be accommodated in the allocated place. Failure to report to the dormitory office on the day your place is allocated will result in the loss of your place!!!

WHEN YOU ARRIVE AT THE ACCOMMODATION YOU MUST:

1. show your identity card or passport.
2. have a recent photo ID for your student card.
3. have your own pen!
4. be thoroughly familiar with the Regulations of the Warsaw University of Life Sciences dormitory, which should be confirmed by signing the appropriate declaration.

Transfer between residences will only take place at the end of the month if places are available.

Necessary prerequisites for a place:

distance from the student’s place of residence to the university in km, as entered by the student in eHMS (understood as the shortest distance determined by the network of existing public roads),
absence of any arrears (especially financial arrears) to the SGGW halls of residence!

A student loses their place in halls of residence if

graduation,
suspension of student rights,
loss of active student status,
commence a dean’s leave, special leave or health leave, or wait to repeat a semester or a year,
obtaining a place based on false data,
transferring a place to a third party,
being in arrears with payments for a place in a student residence hall for more than 3.5 months.

Information about the rules of room and segment settlement before check-out for residents of SGGW dormitories

1. We settle accounts with the equipment taken from the storeroom during its opening hours, and make an appointment for the time of returning the room/segment,
2. After collecting the room/segment, together with the storage card and the resident’s card, report to the office to check out from the DS.

Prepare the room and segment for collection:

1. Remove stickers, wash or paint dirt from walls;
2. Thoroughly clean: window, window sill, window frames, radiator, doors (including vents), door frames, floor (including behind and under couches and under cabinets and desks), tiles, terracotta, joints between wall and floor tiles, air grating, waste basket, mop bucket, bowl, lamps, lamp, mirrors, glass shelves, plastic bookcase (if included in the segment’s equipment) and other plastic items, etc.;
3. Wash household appliances thoroughly, i.e. defrost and wash the fridge, slide out the fridge and wash the floor underneath. In addition, in ZDS-1 and ZDS-7 the hob and hood should be washed.
4. Thoroughly wash the bathroom and WC with particular attention to sink, sink and shower taps. Sanitary facilities (i.e. toilet, basins, shower tray) and taps are to be clean and limescale free.
5. Furniture to be left clean (inside and out) not covered with placards, posters, stickers; wash couch inside and wood casing; wash swivel chair -plastic elements; wash protective plates on walls at kitchen cabinets, couch and table, wash table and/or chair legs;
6. Discard mop tip, used cloths and scourers;
7. Report damage to: contacts, locks, leaking taps and cisterns to reception for repair (note in the defects book);
8. For damage caused by residents (broken glass, damaged furniture, blankets, bedding and other equipment), the resident is obliged to pay a financial contribution to the ZDS office in the amount of the repair costs price list or the value of the equipment according to the inventory books (the ZDS manager issues a receipt).

Earlier cleaning by all residents seems to be the most equitable and will not burden the last resident to move out of a segment or room with cleaning.

ATTENTION!!! THE PERSON WHO IS THE LAST TO MOVE OUT OF A ROOM/SEGMENT IS ULTIMATELY RESPONSIBLE FOR THE TECHNICAL CONDITION AND CLEANLINESS!

We would like to remind you that it is the duty of every resident of the dormitory to pay their dues on time and to end each residence period with a zero balance!!!

The administrator of the data is the Warsaw University of Life Sciences (SGGW) with its seat at Nowoursynowska 166 St. Personal data collected at the stage of submitting an application for a place in the SGGW Student Dormitory is collected only for the purposes related to the processing of the application, as well as the calculation of fees and possible complaints. Please be informed that each person submitting the above mentioned application has the right to access and correct their data. The provision of data is voluntary, but necessary for the above-mentioned purposes.

Allocation of places for candidates for studies

The lists of candidates who have been allocated places in halls of residence for the 2026/2027 academic year are now available

» List of candidates for places at the Warsaw University of Life Sciences (SGGW) who have been allocated a place in student accommodation for the 2026/2027 academic year (those eligible and REQUIRED to make a booking)

Candidates on this list are required to book their accommodation and dates online via the Virtual Dean’s Office (EHMS) in September. Candidates can already create accounts on this system – we recommend doing so as soon as possible.

Information! For candidates applying for 1st, 2nd, and long-cycle Master’s degree programs at SGGW, recruited for the 2026/2027 academic year:

In connection with being granted a room in a dormitory, the Administration of Student Houses and Canteens [ADISS] informs you of the OBLIGATION to complete an online reservation for a specific room spot and date/time slot for checking into the student dormitory

Confirmed online reservation period: From 18 September 2026, at 10:00 AM to 21 September 2026, until 10:00 AM.

» BOOKING INSTRUCTIONS: 2026 ELECTRONIC BOOKING for candidates

» ALLOCATION OF PLACES AT THE SGGW DORMITORY: Allocation of places for 2026–27

Reserving a slot will prevent long wait times and queues during check-in. Please treat this matter as crucial – individuals who do not make a reservation will be removed from the list!

Main Check-in: Will take place between 28 and 30 September 2026, during the time slots selected at the time of online reservation. There will be a daily break from 12:00 PM to 12:30 PM.

Candidates for studies at individual Faculties will have places made available, as follows:

Faculty		Dormitory
WBB	Faculty of Biology and Biotechnology	Eden
WBISA	Faculty of Environmental and Civil Engineering and Architecture	Cezar
WBSZ	Faculty of Bioeconomy and Food Systems	Grand
WII	Faculty of Computer and Information Sciences and Engineering	Hilton
WMW	Faculty of Veterinary Medicine	Dendryt
WNES	Faculty of Economic and Social Sciences	Adara
WNLD	Faculty of Forestry and Wood Sciences	Feniks
WNZD	Faculty of Health Sciences	Eden

Check-in Requirements – When checking in, you must:

1) Show an ID card or passport,
2) Provide 1 current printed ID-style photo for the resident card,
3) Read the SGGW Dormitory Rules and Regulations and confirm agreement with a signed statement,
4) Have a parental/guardian consent form for a minor candidate to reside in the dormitories, filled out by a parent/guardian – provided the student/candidate checking in is not yet 18 years old on the day of check-in: Template for a parent’s/legal guardian’s consent for accommodation in the SGGW halls of residence

Do not make any advance payments for the dormitory. The first fee must be paid into an individual virtual bank account only after checking into the student house (so that the payment posts to the SGGW account no later than 15 October 2026)

THE DATE OF PAYMENT IS THE MOMENT THE FUNDS ARE POSTED TO THE SGGW ACCOUNT!!!!

Candidates who have not yet submitted applications for dormitory placement may apply for housing starting 1 October during the additional check-in period.

» List of candidates who were not allocated a place in student accommodation for the 2026/2027 academic year – rejected on formal grounds

Students and candidates who did not submit their applications by the deadlines set out in the regulations – for whatever reason – are invited to apply for additional accommodation from 1 October 2026.

PLEASE NOTE: Candidates who create accounts on the Virtual Dean’s Office:

ADiSS would like to inform you that the Virtual Dean’s Office for SGGW students, as the name suggests, processes virtual (electronic) applications for halls of residence submitted by STUDENTS via this system, whilst APPLICANTS submitted paper applications – these are not registered in the Virtual Dean’s Office, hence the message appearing on applicants’ accounts: “Your application for the 2026/27 academic year has not been submitted.”

Please do not act on this message at this stage and do not send us emails with further questions; instead, please check the published list. Candidates on the list will, in due course, be granted system access to make online bookings and will do so via the Virtual Dean’s Office.

PLEASE NOTE: We would like to remind you that an candidate only becomes a student upon matriculation, i.e. from 1 October! Therefore, throughout the entire procedure up to the point of accommodation, the term ‘candidate’ will be used for those submitting paper applications!

The administrator of the data is the Warsaw University of Life Sciences (SGGW) with its seat at Nowoursynowska 166 St. The personal data collected at the stage of submitting applications for a place in the SGGW Student Dormitory are collected exclusively for the purposes related to their processing, as well as the calculation of fees and, if applicable, the handling of complaints and claims. Please be informed that each person submitting the above mentioned application has the right to access and correct their data. The provision of data is voluntary, but necessary for the above-mentioned purposes.

Allocation of places for exchange students (Erasmus)

The lists of exchange students who have been allocated places in halls of residence for the 2026/2027 academic year are now available

IMPORTANT – MANDATORY ROOM RESERVATIONS FOR EXCHANGE STUDENTS!!!

Students on the exchange student accommodation list for student dormitories in the 2026/2027 academic year are required to make an electronic room reservation in the Virtual Dean’s Office (eHMS) during the following period:

From 14 September 2026 (from 8:00 AM) to 15 September 2026 (until 10:00 AM) – local time in Poland

» RESERVATION INSTRUCTIONS: 2026 ELECTRONIC BOOKING for exchange students

Starting 15 September 2026, reservation requests will be verified by ADiSS [dormitory office] staff. As a result of this verification, shifts/adjustments will be made, and the requests will be converted into full reservations.

PLEASE NOTE 1: Failure to make a reservation will result in the loss of your room assignment!

*Main check-in will take place on 28–30 September 2026, exclusively between 8:00 AM and 4:00 PM.

» List of exchange students for accommodation in student dormitories in the 2026/2027 academic year

Exchange students who are not on the list, but would like to reside in SGGW dormitories starting 1 October, are kindly requested to contact the International Relations Office first.

Information for disabled people

The SGGW Administration of Student Houses and Canteens informs that students (and candidates for studies) with disabilities may apply in the first instance for rooms furnished or located in a way that facilitates the functioning of persons with limitations (e.g. mobility) that are the reason for the certificate.

Please submit your application for a special place or room, e.g. ground floor, single room or room arranged for a person in a wheelchair, by the specified deadline (usually the last days of August) after submitting the ‘Application for accommodation in the student residence’ accompanied by a certificate or other documentation that confirms your special housing needs. It is also possible to submit such an application during the academic year, but we cannot then guarantee that it can be granted in a timely manner!