SGGW Witryn / Home / Student houses / Allocation of seats

Allocation of places

Legal basis for action:

  • Law of July 20, 2018. Law on Higher Education and Science (Journal of Laws of 2018, item 1668, as amended);
  • Regulations on benefits for students and doctoral students of the Warsaw University of Life Sciences – Annex to the Rector’s Order.

In accordance with Art. 11. para. 5 of the Act of July 20, 2018. Law on Higher Education and Science, “The University may operate student dormitories and student canteens.” and Article 104. “A student may apply for:

1) accommodation in the university’s student house or board in the university’s student canteen;
2) accommodation for a spouse or child in the university’s student house.”

For current students

For university candidates

Information for disabled people

PROCEDURE FOR THE ALLOCATION OF PLACES FOR CANDIDATES AND CURRENT STUDENTS FOR STUDIES AT SGGW FOR THE ACADEMIC YEAR 2025/26 CURRENTLY IN PROGRESS!

Allocation of places for current students

FOR CURRENT STUDENTS

allocation of places in dorms for the new academic year 2025/2026 (from the 1 of October 2025)

The electronic registration of applications for allocation of places in dorms  for the academic year 2025/26 using the eHMS service https://ehms.sggw.edu.pl (Virtual Dean’s Office) for current SGGW students takes place from June 1. to August 15. 2025!  

Requirements for completing the electronic form:

  • entered in the eHMS, by the student, distance from the place of residence address to the University in km
  • settled all financial obligations to the University

According to Article 104 of the Higher Education and Science Act, “a student may request:

  • Accommodation in the dorm of the university or meals in the student canteen of the university;
  • Accommodation of the spouse or child in a dorms”

    According to the rules of benefits for students and PhD students of the Warsaw University of Life Sciences: “Priority in the allocation of a student residence is given to the student whose daily journey to the university would make studying impossible or considerably more difficult, i. e. the distance from the place of residence, measured by the shortest connection along the existing public road network to the SGGW is more than 30 km. or the journey time for a one-way journey is more than 1.5 hours.”

    If there are more takers than places available, applications from people whose place of residence is less than 30 km away from the university will not be considered, unless the student proves that the time to reach the university by the fastest route is more than 1.5 hours one way journey

    ATTENTION I: Incorrect information leads to immediate loss of the right to housing in dorm!!!

    ATTENTION II: The application will be processed after the verified distance by dorms staff!!!
    Students who wish to apply for a child place must  report to the ADiSS with a copy of the child’s birth certificate or a doctor’s certificate of the planned date of birth before submitting the electronic application.

Detailed information is available at the link below:

Instructions for sending electronic requests for DS

Information for students, once they have submitted an electronic application for a place in a student residence for the academic year 2025/2026

ADiSS announces that the list of students who have been allocated places in student accommodation for the academic year 2025/2026 will be published, by album number on this website and also in hard copy at the Administration of Student Houses and Canteens (SGGW Campus, building 38) probably at the beginning of September 2025.

At the same time as the publication of the list of students who have been allocated places in the student residence for the academic year 2025/2026, a notice will be posted on the ADiSS website regarding the need for students who have been allocated places in the student residence to book a time and place in a specific student residence and room. The information will indicate the specific date for booking.

Applications for the introduction of reservation by ADiSS (i.e. in special single and double rooms for: disabled persons, seriously ill persons, married couples, siblings and students raising children) properly documented will be accepted until 18.08.2025.

Application form: Application for Special Accomodation 2025

PLEASE NOTE: It is a condition for ADiSS to process your application to enter reservations in special 1-bed and 2-bed rooms if you receive a dormitory space for the 2025/26 academic year!!!

ADDITIONAL INFORMATION

SGGW students can apply for accommodation in unused places every working day between 10 am and 3 pm.

Once you have been approved for accommodation, go immediately to the administration of the chosen dormitory to be accommodated in the allocated place. Failure to report to the dormitory office on the day your place is allocated will result in the loss of your place!!!

WHEN YOU ARRIVE AT THE ACCOMMODATION YOU MUST:

  1. show your identity card or passport.
  2. have a recent photo ID for your student card.
  3. have your own pen!
  4. be thoroughly familiar with the Regulations of the Warsaw University of Life Sciences dormitory, which should be confirmed by signing the appropriate declaration.

Application form for a place in a SGGW student dormitory

Parent or legal guardian consent form (English translation)

Transfer between residences will only take place at the end of the month if places are available.

Necessary prerequisites for a place:

  • distance from the student’s place of residence to the university in km, as entered by the student in eHMS (understood as the shortest distance determined by the network of existing public roads),
  • absence of any arrears (especially financial arrears) to the SGGW halls of residence!
  • graduation,
  • suspension of student rights,
  • loss of active student status,
  • commence a dean’s leave, special leave or health leave, or wait to repeat a semester or a year,
  • obtaining a place based on false data,
  • transferring a place to a third party,
  • being in arrears with payments for a place in a student residence hall for more than 3.5 months.
  1. We settle accounts with the equipment taken from the storeroom during its opening hours, and make an appointment for the time of returning the room/segment,
  2. after collecting the room/segment, together with the storage card and the resident’s card, report to the office to check out from the DS.

 

Prepare the room and segment for collection:

  1. Remove stickers, wash or paint dirt from walls;
  2. Thoroughly clean: window, window sill, window frames, radiator, doors (including vents), door frames, floor (including behind and under couches and under cabinets and desks), tiles, terracotta, joints between wall and floor tiles, air grating, waste basket, mop bucket, bowl, lamps, lamp, mirrors, glass shelves, plastic bookcase (if included in the segment’s equipment) and other plastic items, etc. ;
  3. wash household appliances thoroughly, i.e. defrost and wash the fridge, slide out the fridge and wash the floor underneath. In addition, in ZDS-1 and ZDS-7 the hob and hood should be washed.
  4. 4 Thoroughly wash the bathroom and WC with particular attention to sink, sink and shower taps. Sanitary facilities (i.e. toilet, basins, shower tray) and taps are to be clean and limescale free.
  5. Furniture to be left clean (inside and out) not covered with placards, posters, stickers; wash couch inside and wood casing; wash swivel chair -plastic elements; wash protective plates on walls at kitchen cabinets, couch and table, wash table and/or chair legs;
  6. discard mop tip, used cloths and scourers;
  7. report damage to: contacts, locks, leaking taps and cisterns to reception for repair (note in the defects book);
  8. for damage caused by residents (broken glass, damaged furniture, blankets, bedding and other equipment), the resident is obliged to pay a financial contribution to the ZDS office in the amount of the repair costs price list or the value of the equipment according to the inventory books (the ZDS manager issues a receipt).

 

Earlier cleaning by all residents seems to be the most equitable and will not burden the last resident to move out of a segment or room with cleaning.

 

ATTENTION!!!

THE PERSON WHO IS THE LAST TO MOVE OUT OF A ROOM/SEGMENT IS ULTIMATELY RESPONSIBLE FOR THE TECHNICAL CONDITION AND CLEANLINESS!

 

We would like to remind you that it is the duty of every resident of the dormitory to pay their dues on time and to end each residence period with a zero balance!!!

The administrator of the data is the Warsaw University of Life Sciences (SGGW) with its seat at Nowoursynowska 166 St. Personal data collected at the stage of submitting an application for a place in the SGGW Student Dormitory is collected only for the purposes related to the processing of the application, as well as the calculation of fees and possible complaints. Please be informed that each person submitting the above mentioned application has the right to access and correct their data. The provision of data is voluntary, but necessary for the above-mentioned purposes.

Allocation of places for candidates for studies

The administrator of the data is the Warsaw University of Life Sciences (SGGW) with its seat at Nowoursynowska 166 St. The personal data collected at the stage of submitting applications for a place in the SGGW Student Dormitory are collected exclusively for the purposes related to their processing, as well as the calculation of fees and, if applicable, the handling of complaints and claims. Please be informed that each person submitting the above mentioned application has the right to access and correct their data. The provision of data is voluntary, but necessary for the above-mentioned purposes.

Information for disabled people

The SGGW Administration of Student Houses and Canteens informs that students (and candidates for studies) with disabilities may apply in the first instance for rooms furnished or located in a way that facilitates the functioning of persons with limitations (e.g. mobility) that are the reason for the certificate.

 

Please submit your application for a special place or room, e.g. ground floor, single room or room arranged for a person in a wheelchair, by the specified deadline (usually the last days of August) after submitting the ‘Application for accommodation in the student residence’ accompanied by a certificate or other documentation that confirms your special housing needs. It is also possible to submit such an application during the academic year, but we cannot then guarantee that it can be granted in a timely manner!